Insider Secret: How do we modernize an accounting department?

Have you ever heard of the phrase “Enterprise inertia”? This term describes the workplace’s which object technological advances and instead stick to the same software and principles even if they lack functionality. It’s clear that we are in a time of vast technological advances. As business owners, we have never been so fortunate as we are now to have a vast catalogue of technologies at our fingertips.  With such a wide array of options it is understandable how one may become intimidated and instead of adapting would choose to turn an eye and continue using their outdated software. But what if we told you that modernizing your accounting department was not intimidating at all. With such technological advancements happening right before our eyes tech companies have placed a strong focus on usability, creating software which is to be used by business owners with a wide array of technological knowledge. If you find yourself hesitant to make the leap we’re here to help!

Stop and take a look.

As a forward-thinking business owner, you understand that a smart game plan is needed before any change is made, big or small. To establish this take a look at your current processes and procedures and note where stale programs are costing you and your company.

Baby Steps.

When you were learning to swim were you thrown right into the pool? We would hope not! Take baby steps, modernizing your business only seems daunting when you look at all of the changes all at once. Strap on your blinders and focus on a few key issues first, aiming to improve their efficiency before moving further down your to-do list.

Automate, automate, automate.

As you shift away from time inventory and towards software with a fixed price you’re going to notice a big change. Automating a procedure not only saves your company money but also TIME. As business owners, we can all agree how valuable time is and how amazing it would feel to have just a few more minutes in our day to devote to growing our businesses.

Create Expectations Early

While adopting cloud-based software may benefit your company, in the long run, it is a change. A change that will affect every one of your employees in the short-term.  That being said being open and transparent with your employees can help keep this transition running smoothly.

  • Management: Understanding that this process will take time is key especially if you have been using the same programs for years. Educate your team and stay on top of metrics, ensuring all changes whether positive or negative are tracked during this transition.
  • Staff: Education is key. Educate your staff about the new program, how it will benefit your company and how to use the software. Not 100% confident in your use of the software yet? Don’t worry your software point of contacts can usually prepare training for your whole team!
  • Clients: Focus on how this will benefit them. Explain how the new software will influence their current procedures for the better saving both of you time while providing them with more value for your services.

At the end of the day, choosing a cloud-based software isn’t like Cinderella. There are numerous options on the market but not every software is a fit for where your business is right now.  Do the proper research and get help when you need it!

Eric Saumure, CPA, CA, Principal

Eric Saumure, CPA, CA, Principal

Eric is a recognized Chartered Accountant (CA) and Chartered Professional Accountant (CPA) in the province of Ontario.
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